Most of a slow close is waiting and checking: bank lines to match, accruals to estimate, balances to agree and a checklist that lives in someone's inbox. With Naarvin, the agents prepare those steps as the month ends and flag what does not agree, so your team spends the close reviewing and deciding. A month is signed off only when every automatic check passes.
Why does the month-end close take so long?
The close is slow because the work arrives in a queue. Bank statements come in late, someone matches them line by line, accruals are estimated from memory, supplier and customer balances are agreed in a spreadsheet, and the checklist is a shared file nobody trusts. Each step waits for the one before it.
- Bank reconciliation done by hand, often for several accounts and companies.
- Accruals and prepaids rebuilt every month from last month's workbook.
- Recurring journals missed or posted twice.
- Receivables and payables subledgers that do not agree to the ledger.
- Unexplained balances parked in suspense until the auditors ask.
How does the close run with Naarvin?
The agents work through the close as the data arrives and leave your team a short list: what needs a decision, and what does not agree.
- The checklist opens itselfEvery step of the close has an owner and a due date, counted in working days on each company's own weekend.
- Bank lines are matchedStatement files from your banks, uploaded or delivered to a folder, are matched to the books. Every difference is flagged.
- Accruals and prepaids are proposedCosts and income are proposed for the right month, and advance payments are spread over the months they cover, for approval.
- Recurring journals are checkedEntries that should appear every month are checked, so a missing rent or salary accrual is caught.
- Balances are agreedCustomer and supplier balances are tied to the ledger account by account, and suspense balances are explained.
- The month is signed offSign-off happens only when every automatic check passes. Postings into a signed-off month afterwards are flagged.
What do the agents prepare, and what stays with your team?
| Close step | Naarvin prepares | Your team |
|---|---|---|
| Bank reconciliation | Matched lines and the list of differences | Investigates and clears the differences |
| Accruals and prepaids | Proposed entries with the reason for each | Approves, edits or rejects |
| Bills | Fields read from PDFs and photos | Confirms each bill |
| Subledger tie-out | Customer and supplier differences, account by account | Agrees the corrections |
| Journals | Drafts ready for approval | Approves; approved journals can go to your ERP once your admin turns sending on |
| Sign-off | The result of every automatic check | Signs the month off |
What actually changes for the team?
The work moves from doing to reviewing. Instead of matching every bank line, an accountant reviews the few that did not match. Instead of rebuilding accruals, the finance manager approves proposals with their reasons attached. The checklist shows who is late before the deadline, not after it.
Naarvin does not lock your ERP. The month is recorded as signed off in Naarvin, and anything posted into it later is flagged so you can decide what to do.
What do you need to start?
- Your accounting system connected, or ledger exports where there is no connector.
- Bank statement files for each account, uploaded or sent to a folder.
- Your current checklist, if you have one, to start from.
- An owner for each step. Our team sets up the first close with you.
Who is this for?
It fits finance teams whose close runs late because of volume, several companies or several bank accounts, and teams that want evidence for every step when the auditors come. A single company with a handful of transactions and a close that already finishes on time may not need it yet.
Questions people ask
Does Naarvin close the books for us?
No. The agents prepare reconciliations, accrual proposals and checks. Your team reviews, approves and signs off the month.
Do we need bank feeds?
No. Statement files from your banks are enough: upload them, or have them delivered to a folder that Naarvin reads.
What happens if someone posts into a closed month?
Naarvin does not lock your ERP. The posting is flagged against the signed-off month, so the change is visible and can be reviewed.
Can each company have its own checklist and deadlines?
Yes. Each company has its own close, and due dates count working days on that company's own weekend.